Title
Resolution to amend Policy No.1484 relating to reimbursement of training and fees for commercial driver’s licenses.
...Body
NOW THEREFORE, be it ordained by the Council of the City Of West Allis, in the
State of Wisconsin, as follows:
SECTION 1: AMENDMENT “1484 Clothing, Tool And Other Allowances”
of the City Of West Allis Policies & Procedures is hereby amended as follows:
B E F O R E A M E N D M E N T
1484 Clothing, Tool And Other Allowances
1. PURPOSE
To detail the policies and procedures of the City of West Allis in regard to clothing,
tool and other allowances provided to City employees.
2. ORGANIZATIONS AND PERSONS AFFECTED
This policy applies to all City of West Allis departments and employees as specified
herein.
3. POLICY
It is the policy of the City of West Allis to provide clothing, tool and other allowances
to employees as deemed necessary and/or required for the performance of their
position.
4. REFERENCES
City of West Allis Revised Municipal Code Sections 2.76(19) City of West Allis
Policies & Procedures Manual, Policy No. 1468 - Vehicle Operation and Driving
Policy/Mileage Reimbursement
5. PROCEDURES
a. Clothing Allowance The Clothing Allowance shall be paid based on budgeted
FTE; an employee holding a budgeted position of less than full-time shall
have their Clothing Allowance prorated accordingly.
i. Police Department
(1) Non-represented protective service employees and Parking
Control Operators shall be paid $140.00 allowance in March
and September, $280 annually, for maintenance and cleaning
of uniforms and/or work clothing as approved by the Police
& Fire Commission (PFC).
(2) The Police Chief and other designated non-represented
protective service employees who wear plain clothes shall be
paid a $400 allowance for said clothing on or about
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December 1 of each year.
ii. Health Department Community Health Nutritionists, Public Health
Nurses I & II, and Public Health Specialists shall be paid $10.00 per
month, payable quarterly, as reimbursement for the cost of cleaning
and maintenance of laboratory coats.
iii. Department of Public Works/Engineering
(1) The Fleet Services Division shall be provided 17 pairs of
coveralls (5 changes per week). In January of each year these
employees will be given the option of selecting either a
coverall uniform or pants and shirt set for that calendar year.
(2) The Sanitation and Streets Division shall be provided 20
coveralls (2 changes per week); Maintenance Repairer
coveralls will be personalized.
(3) The Water Division shall be provided 17 coveralls (weekly
change).
(4) The Building and Electrical Services Division shall be
provided 9 coveralls (weekly change) and 1 pair of painter's
trousers, and 1 set (3 changes per week) of pants and shirts
for Plumber.
(5) Refuse Collectors and Sewer Crews shall be provided gloves
for use on the job.
(6) Maintenance Repairers and Maintainers assigned to the Street
and Sewer Section shall be provided, as needed, but not more
than 1 pair of overshoes per year.
(7) Arborists having 60 hours or more of on-the-job climbing in
the previous calendar year, shall be provided a $50.00
allowance per year towards the purchase of Arborist climbing
boots upon presentation of a receipt specifying the purchase
of climbing boots (the receipt being retained by the City).
iv. Fire Department The City of West Allis contracts with a vendor to
maintain and clean uniforms and/or work clothing as approved by the
PFC.
b. Tool Allowance
The Tool Allowance shall be paid based on budgeted FTE; an employee
holding a budgeted position of less than full-time shall have their Tool
Allowance prorated accordingly.
i. Department of Public Works/Engineering
A cash allowance, as approved by the Department Head/designee,
shall be paid annually to each employee using personally owned
tools, in the following classifications:
(1) Equipment Mechanics: $160
(2) Carpenters: $65
(3) Maintenance Repairers, Fleet Services Division: $55
c. Other Allowances
i. Health Department The City shall pay the Wisconsin Registered
Page 3
Nurse License renewal fee for all employees who submit their
renewal notice to the Health Commissioner/designee by January 15 of
the renewal year or as soon thereafter as possible as the employee
receives the notice. Employees shall submit renewal certificates to the
Health Commissioner/designee by March 1 of the renewal year or as
soon thereafter as the employee receives the certificate. In no event
shall the City pay late fee charges.
ii. Department of Public Works/Engineering
(1) The City shall pay the State registration fees for employees
who qualify as Professional Engineers, and for up to two (2)
Land Surveyors.
(2) The City shall pay the cost and renewal fee for a Commercial
Driver’s License (CDL) for those positions requiring a CDL.
(This applies to the Safety and Training Coordinator assigned
to the Public Works facilities.)
iii. Other
(1) The City shall furnish prescription safety glasses to those
employees requiring them for the safe performance of their
duties. City vehicles furnished to designated employees shall
be subject to the terms and conditions set forth in Policy
1468, Vehicle Operation and Driving Policy/Mileage
Reimbursement.
(2) As determined by the Department Head and included in their
approved Department budget, the City shall pay the
applicable certification, license, membership, etc., fee/cost for
employees who require said certification, license,
membership, etc., to perform the duties of their position.
(3) As determined by the Department Head and included in their
approved Department budget, a regular, benefitted
Department of Public Works employee employed on or after
January 1, 2019 would be provided one pair of appropriate
footwear (steel toed, meeting American Society for Testing
Materials compression ratings, leather (no mesh), hard sole)
up to a value of $150/pair. A total of $200 for Arborists for
purchase of Arborist climbing boots. The shoes would be
furnished by the City through qualified vendors as determined
by the Safety and Training Coordinator. A secondary option
would be an employee may select a vendor of their choice
every year if funding is available. Wearing of safety shoes
meeting the requirement above is mandatory. Eligible
employees must remain employed for six (6) months
following receiving the safety shoe reimbursement. If an
employee resigns, retires, or is involuntarily terminated prior
to said time frame (i.e., 6 months), said employee shall owe
the City the amount of the safety shoe monies paid. Further, if
Page 4
said employee is required to repay, the City is authorized to
withhold the amount from the employee’s paycheck.
Effective Date: 12/18/12
Revision Date: 11/5/19
A F T E R A M E N D M E N T
1484 Clothing, Tool And Other Allowances
1. PURPOSE
To detail the policies and procedures of the City of West Allis in regard to clothing,
tool and other allowances provided to City employees.
2. ORGANIZATIONS AND PERSONS AFFECTED
This policy applies to all City of West Allis departments and employees as specified
herein.
3. POLICY
It is the policy of the City of West Allis to provide clothing, tool and other allowances
to employees as deemed necessary and/or required for the performance of their
position.
4. REFERENCES
City of West Allis Revised Municipal Code Sections 2.76(19) City of West Allis
Policies & Procedures Manual, Policy No. 1468 - Vehicle Operation and Driving
Policy/Mileage Reimbursement
5. PROCEDURES
a. Clothing Allowance The Clothing Allowance shall be paid based on budgeted
FTE; an employee holding a budgeted position of less than full-time shall
have their Clothing Allowance prorated accordingly.
i. Police Department
(1) Non-represented protective service employees and Parking
Control Operators shall be paid $140.00 allowance in March
and September, $280 annually, for maintenance and cleaning
of uniforms and/or work clothing as approved by the Police
& Fire Commission (PFC).
(2) The Police Chief and other designated non-represented
protective service employees who wear plain clothes shall be
paid a $400 allowance for said clothing on or about
December 1 of each year.
ii. Health Department Community Health Nutritionists, Public Health
Nurses I & II, and Public Health Specialists shall be paid $10.00 per
month, payable quarterly, as reimbursement for the cost of cleaning
and maintenance of laboratory coats.
iii. Department of Public Works/Engineering
(1) The Fleet Services Division shall be provided 17 pairs of
coveralls (5 changes per week). In January of each year these
Page 5
employees will be given the option of selecting either a
coverall uniform or pants and shirt set for that calendar year.
(2) The Sanitation and Streets Division shall be provided 20
coveralls (2 changes per week); Maintenance Repairer
coveralls will be personalized.
(3) The Water Division shall be provided 17 coveralls (weekly
change).
(4) The Building and Electrical Services Division shall be
provided 9 coveralls (weekly change) and 1 pair of painter's
trousers, and 1 set (3 changes per week) of pants and shirts
for Plumber.
(5) Refuse Collectors and Sewer Crews shall be provided gloves
for use on the job.
(6) Maintenance Repairers and Maintainers assigned to the Street
and Sewer Section shall be provided, as needed, but not more
than 1 pair of overshoes per year.
(7) Arborists having 60 hours or more of on-the-job climbing in
the previous calendar year, shall be provided a $50.00
allowance per year towards the purchase of Arborist climbing
boots upon presentation of a receipt specifying the purchase
of climbing boots (the receipt being retained by the City).
iv. Fire Department The City of West Allis contracts with a vendor to
maintain and clean uniforms and/or work clothing as approved by the
PFC.
b. Tool Allowance
The Tool Allowance shall be paid based on budgeted FTE; an employee
holding a budgeted position of less than full-time shall have their Tool
Allowance prorated accordingly.
i. Department of Public Works/Engineering
A cash allowance, as approved by the Department Head/designee,
shall be paid annually to each employee using personally owned
tools, in the following classifications:
(1) Equipment Mechanics: $160
(2) Carpenters: $65
(3) Maintenance Repairers, Fleet Services Division: $55
c. Other Allowances
i. Health Department The City shall pay the Wisconsin Registered
Nurse License renewal fee for all employees who submit their
renewal notice to the Health Commissioner/designee by January 15 of
the renewal year or as soon thereafter as possible as the employee
receives the notice. Employees shall submit renewal certificates to the
Health Commissioner/designee by March 1 of the renewal year or as
soon thereafter as the employee receives the certificate. In no event
shall the City pay late fee charges.
ii. Department of Public Works/Engineering
Page 6
(1) The City shall pay the State registration fees for employees
who qualify as Professional Engineers, and for up to two (2)
Land Surveyors.
(2) The City shall pay the costandrenewal fee for a Commercial
Driver’s License (CDL) and endorsement renewal fees for
thoseemployees working in regular, benefitted positions
requiring a CDL and specific endorsements. (This applies to
the Safety and Training Coordinator assigned to the Public
Works facilities.)New employees, upon completion of their
probationary period, shall receive a pro-rated reimbursement
of their required CDL and endorsement renewal fees for the
period from their start date through the expiration date of their
license.
iii. Other
(1) The City shall furnish prescription safety glasses to those
employees requiring them for the safe performance of their
duties. City vehicles furnished to designated employees shall
be subject to the terms and conditions set forth in Policy
1468, Vehicle Operation and Driving Policy/Mileage
Reimbursement.
(2) As determined by the Department Head and included in their
approved Department budget, the City shall pay the
applicable certification, license, membership, etc., fee/cost for
employees who require said certification, license,
membership, etc., to perform the duties of their position.
(3) As determined by the Department Head and included in their
approved Department budget, a regular, benefitted
Department of Public Works employee employed on or after
January 1, 2019 would be provided one pair of appropriate
footwear (steel toed, meeting American Society for Testing
Materials compression ratings, leather (no mesh), hard sole)
up to a value of $150/pair. A total of $200 for Arborists for
purchase of Arborist climbing boots. The shoes would be
furnished by the City through qualified vendors as determined
by the Safety and Training Coordinator. A secondary option
would be an employee may select a vendor of their choice
every year if funding is available. Wearing of safety shoes
meeting the requirement above is mandatory. Eligible
employees must remain employed for six (6) months
following receiving the safety shoe reimbursement. If an
employee resigns, retires, or is involuntarily terminated prior
to said time frame (i.e., 6 months), said employee shall owe
the City the amount of the safety shoe monies paid. Further, if
said employee is required to repay, the City is authorized to
withhold the amount from the employee’s paycheck.
Page 7
AYE NAY ABSENT ABSTAIN
Ald. Vince Vitale
Ald. Ray Turner
Ald. Tracy Stefanski
Ald. Marty Weigel
Ald. Suzzette Grisham
Ald. Danna Kuehn
Ald. Thomas Lajsic
Ald. Dan Roadt
Ald. Rosalie Reinke
Ald. Kevin Haass
(4) As determined by the Department Head based on the needs
of the Department, an agreement may be entered into with a
regular, benefitted Department of Public Works employee
who does not possess a Commercial Driver’s License (CDL)
and the necessary endorsements at the time of hire, to pay for
the training and fees associated with attaining the CDL and
endorsements required for their position. The agreement shall
address the terms under which the employee will be required
to reimburse the City for the costs it expends in providing the
employee’s required CDL training and licensure.
Effective Date: 12/18/12
Revision Date: 11/5/19
PASSED AND ADOPTED BY THE CITY OF WEST ALLIS COUNCIL
_______________________________.
Attest P residing O fficer
Rebecca Grill, City Clerk, City Of
West Allis
Dan Devine, Mayor, City Of West
Allis
Recommendation
Adopt