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Resolution authorizing the Interim City Engineer to enter into an engineering consultant services contract with CDM Smith, to prepare a Full Lead Service Line (LSL) Replacement program for the City Water Utility, in an amount not to exceed $29,140.
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WHEREAS, the City Water Utility is required by new Federal Lead and Copper Rule revisions to prepare and submit a Full Lead Service Line (LSL) Replacement program plan to Wisconsin Department of National Resources (WDNR) before the end of 2023 for review and approval.
WHEREAS, the City of West Allis ("City") issued a Request for Proposal (RFP) for engineering consultant services for a lead service line replacement program plan meeting WDNR requirements; and,
WHEREAS, the City has over 19,500 in-use water laterals of which approximately 7,600 are considered in-use with lead/unknown material; and,
WHEREAS, the City has been replacing all public lead services during street reconstruction projects since 2005 and applied for WDNR grant funding since 2017 to voluntarily replace private lead services following street reconstruction projects. The private service replacement program has seen about 30% participation. Property owner are special assessed $1,600 for this work; and,
WHEREAS, three (3) proposals were received and reviewed in detail in order to make a prudent decision in regard to selecting a professional services provider for these services based on: (1) the expertise of the provider, (2) the experience the provider has in the public sector, (3) the experience the provider has with cities that have similar needs as the City of West Allis, (4) the providers’ responsiveness to the requests in the proposal, (5) the providers’ proposed methodology and work plan details including time spent …and level of staff performing the work, and (6) the reasonableness of the costs of the services in relation to the value of services provided; and,
WHEREAS, after the evaluation of the firms, including consideration of the time that needs to be invested in a transition, staff is recommending that the contract be awarded to CDM Smith; and,
WHEREAS, the Engineering and Public Works Departments recommend that the City enter into an engineering consultant services contract with CDM Smith for preparing a LSL Replacement Program in an amount not to exceed $29,140; and,
WHEREAS, the Common Council deems it to be in the best interest of the City of West Allis that the proposal of CDM Smith be accepted.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of West Allis as follows:
1. That the Interim City Engineer, or his designee, is authorized to enter into an engineering consultant services contract for preparing a LSL Replacement Program with CDM Smith, in an amount not to exceed $29,140.
2. That the sum of $29,140 for the LSL Replacement Program be and is hereby appropriated from Water Utility funds.
3. That the Interim City Attorney be and is hereby authorized to make such non-substantive changes, modifications, additions and deletions to and from the various provisions of the Contract, including any and all attachments, exhibits, addendums and amendments, as may be necessary and proper to correct inconsistencies, eliminate ambiguity and otherwise clarify and supplement said provisions to preserve and maintain the general intent thereof, and to prepare and deliver such other and further documents as may be reasonably necessary to complete the transactions contemplated therein.
Recommendation
Adopt