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Resolution to accept the joint proposal of Lakeside International, LLC and Casper’s Truck Equipment for furnishing and delivering two (2) 2024 International cab and chassis, model HV613 SBA tandem axle dump trucks and two (2) 14’ Henderson Mark E stainless steel dump bodies with ice control material spreader package for a total sum of $542,038 as of 2023 pricing.
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WHEREAS, the Public Works Sanitation and Streets Division has a need to replace two 16-year old tandem axle dump trucks and material spreaders with new, more efficient and functional trucks which will enhance both our ice control plan as well as our street maintenance program throughout all seasons of the year; and
WHEREAS, the 2022 approved budget includes $268,000 for the purchase of each piece of equipment; and,
WHEREAS, due to the increase in global markets which have increased the pricing for both tandem dump trucks; and,
WHEREAS, additional funding is needed for the increase of pricing of said equipment in the amount of $6,038, which will be funded by excess funds from the 2021 CIP Public Works projects using Account Number 352-4218-535.70-03 of the Capital Equipment Budget; and,
WHEREAS, a cooperative proposal through the Sourcewell National Cooperative Contract #060920-NVS has been received for delivering two (2) 2024 International model HV613 SBA cab and chassis tandem axle trucks and two (2) Henderson stainless steel dump bodies with plow and spreader packages for the Public Works Sanitation and Streets Division of the City of West Allis; and
WHEREAS, the Fleet Services Division of the Department of Public Works has determined that this contract meets all desired specifications, and that the cooperative agreement proposal received is reasonable; and
WHEREAS, the Common Council deems it to be in the best interests of the City of West Allis that the joint proposals of Lakeside International and Casper’s Truck Equipment be accepted.
NOW THEREFORE BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the joint proposal dated August 5, 2022 by Lakeside International, LLC for the sum of $271,019 each, total sum of $542,038 as of 2023 pricing, be and are hereby accepted.
NOW THEREFORE BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the purchase of the above described items, for an amount of $542,038 as of 2023 pricing, is hereby authorized. Funding for this purchase has been budgeted and is available in the Capital Improvement Program Budget in the amount of $268,000 each. The purchases for each will be charged to Account Number 352-4218-535.70-03, equipment.
BE IT FURTHER RESOLVED that the Finance Department be and is hereby authorized to enter into a contract for the aforesaid equipment.
BE IT FURTHER RESOLVED that the Director of Public Works, with approval of the Finance Director, be and is hereby authorized to make such changes, modifications, additions, and deletions to the existing equipment quote relative to a potential increase in pricing due to global market trends deemed fiscally obtainable within the City’s Capital Improvement Budget.
Recommendation
Adopt