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Resolution authorizing the City Engineer to amend an existing Professional Services Contract with KL Engineering, Inc. for Engineering Consulting Services related to the conversion of old series street lighting circuits to new parallel circuits with LED lighting for an amount not to exceed $280,000.
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WHEREAS, the City had an existing agreement with KL Engineering, Inc. to prepare a Street Lighting Conversion Plan for the City of West Allis that was presented to the Common Council and which outlines a budget and construction plan for the duration of the entire street lighting conversion process ; and,
WHEREAS, with the recent discontinuance of low-pressure sodium (LPS) luminaire manufacturing, the City has approximately 7 years before large numbers of streetlight fixtures begin to go dark. The Street Lighting Conversion Plan evaluated alternatives for upgrading the City’s lighting system to ensure lighting systems remain operational, to increase overall efficiency and to take advantage of cost-savings resulting from decreased energy usage and maintenance; and,
WHEREAS, the City previously amended their agreement with KL Engineering, Inc. to produce drawings and specifications for the new street lighting circuits which will be under construction in 2022.; and,
WHEREAS, the City will need further assistance from KL Engineering, Inc. to provide direct construction oversight of the lighting conversion projects and to ensure the work completed meets high quality standards and conforms to the plan and specification requirements; and,
WHEREAS, the City will need further assistance from KL Engineering, Inc. to produce drawings and specifications for the new street lighting circuits which will be under construction in 2023; and,
WHEREAS, the Common Council deems it to be in the best interests of the City of West Allis that the proposal of KL Engineering, Inc. be accepted; and,
WHEREAS, the funds to be used for this project have been included in the 2022 adopted budget.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council of the City of West Allis that the proposal dated May 23, 2022 submitted by KL Engineering, Inc. for furnishing Engineering Consulting Services related to the conversion of old series street lighting circuits to new parallel circuits with LED lighting for an amount not to exceed $280,000 be and is hereby accepted. Funding for this purchase has been budgeted and is available in the 2022 Capital Project Fund, and the services will be charged to Account Number 354-6051-517.31-01.
BE IT FURTHER RESOLVED that the City Engineer be and is hereby authorized to amend the Contract with KL Engineering, Inc.
BE IT FURTHER RESOLVED that the City Engineer, with the approval of the City Attorney, be and is hereby authorized to make such substantive changes, modifications, additions and deletions to and from the various provisions of the proposal from KL Engineering, Inc. as may be necessary and proper to correct inconsistencies, eliminate ambiguity and otherwise clarify and supplement said provisions to preserve and maintain the general intent thereof and to protect the interests of the City, including but not limited to, any and all changes necessary to preserve the intent of the Common Council of the City of West Allis.
Recommendation
Adopt