Title
Resolution authorizing a “Hybrid Approach” for the City Assessor Office and engagement with Tyler Technologies, Inc. to perform annual assessment services and a commercial revaluation starting August 1, 2017 and ending July 31, 2019, for a total sum not to exceed $430,000.
Body
WHEREAS, in January of 2017, staff recommended and the City of West Allis Common Council accepted and placed on file the recommendation to adopt a “Hybrid Approach” to assessment services by retaining the current City Assessor to serve as the statutory assessor along with one clerical support person and reallocation of other budgeted wages and benefits to engage in contract assessment services, resulting in long-term cost savings; and,
WHEREAS, the “Hybrid Approach” includes the City hiring an assessment services firm to perform annual assessment services for the period of August 1, 2017 to July 31, 2019, and to perform a single commercial revaluation for the year 2019 with preparatory work being performed in 2017 and 2018; and,
WHERAS, City staff, including the City Administrator, Interim City Assessor, and Finance Director received proposals and interviewed viable assessment firms, and determined that Tyler Technologies is the best fit for the City of West Allis’s needs; and,
WHEREAS, there are sufficient funds in the approved 2017 Budget, specifically in the Assessor Divisional Budget, to execute this agreement, and staff will budget accordingly for the 2018 and 2019 fiscal years; and,
WHEREAS, the estimated annual cost savings over the two year period are expected to be more than $220,000 in addition to the 2017 cost savings.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the adoption of the “Hybrid Approach” and engagement of Tyler Technologies, Inc. to perform these services, for an amount not to exceed $430,000, is hereby approved subject to the City Attorney approving the form of the contract. Funding for these services is available in the General Fund, Assessor’s Departmental Budget, in the wages and benefits category. The contract services will be charged to Account No. 100-0501-517.30-02.
BE IT FURTHER RESOLVED that the Finance Director, be and is hereby authorized to transfer said funds from the wages and benefits category to the consulting services category in the Assessor’s Departmental Budget.
BE IT FURTHER RESOLVED that the City Assessor or his designee, with the assistance of the City Attorney and Finance Director, be and is hereby authorized to enter into a contract for these annual assessment services and commercial revaluation.
BE IT FURTHER RESOLVED that the City Attorney is authorized to make such substantive changes consistent with the intent of this Resolution, to the terms and conditions of the contract as are deemed needed to protect the interests of the City.