Title
An Ordinance to Repeal & Recreate Section 1.09 of the West Allis
Revised Municipal Code Relating to Destruction and Preservation of Public Records.
Body
The Common Council of the City of West Allis do ordain as follows:
PART I. Section 1.09 of Revised Municipal Code is hereby repealed and recreated to read as follows:
1.09 DESTRUCTION AND PRESERVATION OF PUBLIC RECORDS.
(1) Authorization. Pursuant to Section 19.21 of the Wisconsin Statutes, City officers are authorized to microfilm, electronically copy, scan, download to optical disk, or use any other electronic storage method and destroy the original copies of public records of the City in their custody, in accordance with the provisions and requirements of this action.
(2) Storing and Preserving. The keeping and preservation of public records of the City by the use of microfilm, optical disc or electronic format, as provided in this section, shall be performed in accordance with the standards established in Section 16.61(7) of the Wisconsin Statutes, so far as the same may be applicable, and in accordance with the applicable standards of the Wisconsin Administrative Code.
(3) Notice. Prior to the destruction of the original of any of the public records of the City with or without preserving of such original, by means set forth in subsection (2), at least sixty (60) days' written notice shall be given to the Common Council and to the State Historical Society. No records shall be destroyed if the original record is ordered preserved by ordinance or resolution of the Common Council. Records ordered to be preserved may be microfilmed, scanned, or otherwise electronically stored and used for reference.
(4) Record Retention. Except as provided below, all records of the City may be microfilmed, scanned, or otherwise electronically stored and the original record destroyed after approval as required by subsection (3) above. Microfilm or electronic records generated from such re...
Click here for full text