Title
Resolution relative to the transfer of $75,000 from the City's Contingency Fund to the Information Technology Division Equipment Account for an Archiving System for Electronic Document Retrieval.
Body
WHEREAS, numerous federal regulations require the City to keep and reproduce any and all electronic documents; and,
WHEREAS, the City Attorney has advised the Information Technology Division that archiving (retaining) all emails is necessary; and,
WHEREAS, the archiving system must allow for a quick, complete, and efficient method of retrieval; and,
WHEREAS, the City's current email and network operating system is not capable of completely retaining and efficiently retrieving any and all electronic documents; and,
WHEREAS, a new archiving system for electronic document retrieval is therefore essential and urgent.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that $75,000 is hereby authorized to be transferred from the City's Contingency Fund to the Information Technology Division's Equipment Account for the acquisition and installation of a new archiving system for electronic documents.
ADM\ORDRES\ADMR342