File #: R-2019-0389    Version: 1
Type: Resolution Status: Adopted
File created: 6/4/2019 In control: Administration and Finance Committee (INACTIVE)
On agenda: 6/4/2019 Final action: 6/4/2019
Title: Resolution amending the 2019 adopted budgets for Elections and City Clerk to cover costs related to outstanding Granicus invoices and the 2019-2020 renewal of the Granicus Legistar program.
Sponsors: Administration and Finance Committee (INACTIVE)
Attachments: 1. City Clerk Memo regarding funding for Granicus Legistar Product, 2. Granicus Invoice #102762, 3. Granicus Invoice #102767, 4. R-2019-0389 signed
Title
Resolution amending the 2019 adopted budgets for Elections and City Clerk to cover costs related to outstanding Granicus invoices and the 2019-2020 renewal of the Granicus Legistar program.

Body
WHEREAS, the City of West Allis has been using the Granicus Legistar product since 2002; and

WHEREAS, the City approved an agreement on June 10, 2014 to continue using the Granicus Legistar product through June of 2019, which included an update to Legistar 5; and

WHEREAS, the City Clerk recently received outstanding Granicus invoices covering the period from September 1, 2017 to June 30, 2019, totaling $13,669.50; and

WHEREAS, the City Clerk recently received a proposal from Granicus for contract extension through 2022 with the 2019-2020 costs amounting to $10,801.41; and

WHEREAS, the total amount due to Granicus in 2019 will be $24,470.91; and

WHEREAS, a total of roughly $9,000 was already budgeted in the City Clerk 2019 budget to cover these costs; and

WHEREAS, the City budgeted for two elections in 2019 but only one occurred, leaving unspent funds in the Elections 2019 budget; and

WHEREAS, the City Clerk is requesting the transfer of $15,500 from the Provisional Employees-PT/Salary and Wages account in the Elections 2019 budget to the Maintenance Contracts/Computer Equip/Software account in the City Clerk 2019 budget to cover costs related to outstanding Granicus invoices and the 2019-2020 renewal of the Granicus Legistar program.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the Granicus invoices #102762 in the amount of $10,486.80 and #102767 in the amount of $3,182.70 relating to Legistar solution services, for the period September 1, 2017 to June 30, 2019, be paid. In addition, the future Granicus invoice in the amount of $10,801.41 relating to Legistar solution services for the 2019-2020 period shall be authorized to be paid.

BE IT FURTHER RESOLVED that a budget transfer from unused Elections Pr...

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