Title
Resolution relative to accepting the proposal of SunGard Public Sector for providing a Procurement Card Tracking Module for a total net sum of $17,130.00.
Body
WHEREAS, The Purchasing/Central Services Division has reported that it has received a proposal for a Procurement Card Tracking Module for the Purchasing/Central Services Division of the City of West Allis; and,
WHEREAS, The V.A.L.U.E. in Local Government contract for the Chase Procurement Card Program offers rebates for purchases, which will be used to fund this software; and
WHEREAS, the SunGard Procurement Card Module allows for better tracking and approval of these purchases with enhanced auditing and internal control capabilities per SAS112 and assures 1099 compliance; and,
WHEREAS, The Common Council deems it to be in the best interests of the City of West Allis that the proposal of SunGard Public Sector be accepted; and,
WHEREAS, the Purchasing/Central Services Division of the Department of Administration & Finance has determined that this contract is inappropriate for competitive selection because SunGard is the only company that can provide software that is compatible with our current SunGard GMBA accounting module.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the proposal dated June 24, 2008 submitted by SunGard Public Sector for providing license fees-$10,350, training-$1,400, installation-$1,600, management fees-$1,400 and annual maintenance-$2,380.00 for the total net sum of $17,130.00 to be initially funded by the Project Fund with the understanding that the rebates will reimburse the Project Fund for the initial outlay, be and is hereby accepted.
BE IT FURTHER RESOLVED, that the Purchasing/Central Services Division be and is hereby authorized to enter into a contract for the aforesaid software.
PCSD998