Title
Resolution relative to the acquisition of the TiPPS Software Parking Program at the approximate cost of $18,000 and the transfer of a portion of the funding from the Contingency Fund for said purpose.
Body
WHEREAS, the City Police Department and the IT Department have previously maintained a parking ticket program on the City's old AS400 computer; and,
WHEREAS, several months ago the AS400 computer became obsolete and useless to maintain the parking ticket program; and,
WHEREAS, in the short term, the IT Department and Police Department have had to work in a slow, cumbersome, and archaic way of processing citations and creating suspension notices; and,
WHEREAS, the inefficient process is resulting in a loss of revenue; and,
WHEREAS, there is a software parking program from Titan Public Safety Solutions (TiPPS) that is compatible with existing software and has extensive reporting capabilities to efficiently handle said parking program; and,
WHEREAS, the TiPPS Parking Program has numerous advantages in its operations; and,
WHEREAS, the TiPPS Parking Program will cost approximately $14,000, plus $3,000 for data transfer and $1,000 for related miscellaneous costs, for a total of approximately $18,000; and,
WHEREAS, with the implementation of the TiPPS Parking Program, the WIDOT will reduce the $5.00 paper filing fee per suspension to $2.50 for an electronic download filing, resulting in an approximate annual savings of $10,000-$15,000 per year, which is a payback of the initial capital cost in only one to one and one-half years; and,
WHEREAS, funds were not budgeted in 2011 for this purpose and therefore need to be transferred from the Contingency Fund to supplement one half of the cost that would come from the Asset Forfeiture Account; and,
WHEREAS, the Police Department, IT Department, and Purchasing Department have all determined that this acquisition is not appropriate for public bidding because of its compatibility and ease...
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