Title
Resolution relative to accepting the proposal of Vanguard Computers, Inc. for furnishing and delivering sixty (60) HP ProDesk 400 i3 desktop computers with 128 GB Solid State Drive, with three-year NBD Onsite Extended Warranty for a sum of $28,883.40, and the proposal from CDW-G for ten (10) Microsoft Surface Pro LTE tablet computers and accessories for a sum of $15,067.90, for a total sum of $43,951.30
Body
WHEREAS, up to $50,000 has been approved as part of the 2019 Remainder Funds for desktop computer replacements because these replacement computers will not be funded in 2020; and
WHEREAS, the Purchasing Department has reported that it has received proposals for furnishing and delivering sixty (60) HP Desktop computers with three-year extended warranty, and ten (10) Microsoft Surface Pro Tablets with accessories, and that the proposals received as shown on the attached bid report were reasonable; and
WHEREAS, the IT Department has selected the proposal from Vanguard Inc. While not the lowest proposal for the desktop computers, IT Department selected the Vanguard proposal because of the added value they offer in two-year newer processors, an extra display port, a three-year warranty that starts on deployment rather than invoice date, and having the availability of warranty repairs done locally; and
WHEREAS, these 60 desktop computers are being purchased as replacements for older computers as part of our five-year computer replacement program; and the 10 Microsoft tablets will be utilized in the Engineering Department for the purpose of increasing their productivity when working remotely on job sites; and
WHEREAS, the Common Council deems it to be in the best interest of the City of West Allis that the proposals of Vanguard Computers, Inc. and CDW-G be accepted.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the proposal, dated November 25, 2019, submitted by Vanguard Computers, Inc., for furnishing sixty (60) HP Pro Desk 400 G6, 500GB, 128 GB SSD, i3-9100, Windows 10 Pro, desktop computers with a HP three-year, Next Business Day, on-site Extended warranty, for a total net sum of $28,883.40 ($481.39 each), and the proposal, dated November 25, 2019, submitted by CDW-G, for ten (10) Microsoft Surface Pro Tablets with type cover, docking station and shell for a total net sum of $15,067.90 ($1,506.79 each) in accordance with City of West Allis RFP-19-026, with funding for this purchase to be provided by the General Fund, IT, General Supplies-Computer & Related Equipment, and will be charged to Account No. 100-1101-517.51-11, be and hereby is accepted.
BE IT FURTHER RESOLVED the Purchasing Department be and is hereby authorized to enter into a contract for the aforesaid equipment.
PCSD19-026
ADM/ORDRES/2019/AF2019.66