File #: R-2017-0172    Version: 1
Type: Resolution Status: Adopted
File created: 6/20/2017 In control: Administration and Finance Committee (INACTIVE)
On agenda: 6/20/2017 Final action: 6/20/2017
Title: Resolution authorizing the purchase of a Fire Department station alerting system for a total sum not to exceed $180,000.00.
Sponsors: Administration and Finance Committee (INACTIVE)
Attachments: 1. Admin. Fiscal Note - Fire Station Alerting, 2. NPP Intergovernmental Cooperative Purchasing Agreement, 3. NPP Public Procurement Authority, 4. US Digital station diagrams, 5. Emergency Lighting LLC WA Quote, 6. NPPGov bid process, 7. US Digital WA Quote, 8. R-2017-0172 signed, 9. FD Alerting System

Title

Resolution authorizing the purchase of a Fire Department station alerting system for a total sum not to exceed $180,000.00.

 

Body

WHEREAS, the West Allis Fire Department uses a station alerting system for communicating between the West Allis Police Dispatch Center and the three fire stations; and

 

WHEREAS, the West Allis Fire Department (WAFD), in order to meet standards set forth by the National Fire Protection Agency, is in need of replacing the existing station alerting system; and

 

WHEREAS, the purchase of this station alerting system is identified in the 2017 Adopted Budget, with funds for the project reserved in the capital projects fund; and

 

WHEREAS, the project involves three purchasing components:

1)                     The “core” system, designed by U.S. Digital Designs, at a quoted price of $144,911.19;

2)                     Ancillary equipment, provided by Emergency Lighting & Electronics, LLC, at a quoted price of $19,131.84;

3)                     A computer interface software program, designed to allow the station alerting system to function with the existing computer aided dispatch software program utilized by the West Allis Fire Department, provided by ProPhoenix Corporation, at a price of $6,800.00; and

 

WHEREAS, the project involves extensive IT related work in four city owned buildings of various ages, to accommodate any unforeseen issues, and an additional $9,156.97 shall be allocated to cover costs not identified above; and

 

WHEREAS, the WAFD has utilized a pre-bid municipal purchasing consortium, National Purchasing Partners (NPPGov), to negotiate favorable terms and pricing to ensure that both the City of West Allis and the WAFD are receiving the best possible competitive pricing in accordance with public purchasing requirements; and

 

WHEREAS, the Police and Fire Commission approved the purchase of the fire station alerting system on June 15, 2017; and 

 

WHEREAS, the project will commence after approval and is expected to be completed within approximately 90 days.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of the City of West Allis that the purchase of the fire station alerting system, for an amount not to exceed $180,000.00, is hereby approved subject to the City Attorney approving the form of the contract.  Funding for this project is available in the Capital Accumulation Fund, Fire Department, and the purchase will be charged to Account No. 351-2201-522.70-06, Fire Department Communication Equipment.

 

BE IT FURTHER RESOLVED that the Fire Chief or his designee, with the assistance of the City Attorney and Finance Director, be and is hereby authorized to enter into a contract for the fire station alerting system.

 

BE IT FURTHER RESOLVED that the City Attorney is authorized to make such substantive changes consistent with the intent of this Resolution, to the terms and conditions of the contract as are deemed needed to protect the interests of the City.

 

ADM\ORDRES\2017\ADMR2017.30