Title
Resolution relative to accepting the sole source proposal of Traffic & Parking Control Co., Inc. to provide Traffic Engineering Services for the City of West Allis Engineering Department for an amount not to exceed $23,700
Body
WHEREAS, The West Allis Common Council adopted the 2017-2021 City of West Allis Strategic Plan on January 17, 2017 (R-2017-0003) which included the goal to “develop a sustainable Capital Improvement Plan which includes equipment and facilities replacement cycles, and maintenance and repair plans”; and,
WHEREAS, the City of West Allis has previously purchased extensive amounts of equipment in recent years solely from Traffic & Parking Control Co., Inc. including:
1. 16 purchases totaling $23,182.40 for traffic signal equipment in 2019
2. 21 purchases totaling $51,209.57 for traffic signal equipment in 2018
3. 27 purchases totaling $48,736.00 for traffic signal equipment in 2017
WHEREAS, the Engineering Department has reported that it has received a proposal for traffic signal maintenance and inventory services from Traffic & Parking Control Co., Inc. from whom the City and WisDOT have previously purchased most of the new traffic signal equipment throughout the City of West Allis; and
WHEREAS, the City will need assistance from Traffic & Parking Control Co., Inc. for various traffic engineering projects, including:
1. Preventative maintenance for all existing traffic signal systems
2. Inventory of all traffic signal systems and timings into the City’s GIS system
3. Installation of Tactics software
4. Training of staff regarding new traffic signal systems due to the lack of in house staff with a traffic engineering background.
WHEREAS, the Engineering Department has determined that this contract is inappropriate for competitive selection due to the ongoing relationship with this company and that they are the source for this traffic signal equipment; and,
WHEREAS, the Common Council deems it to be in the best interests of the City of West Allis that the proposal of Traffic & Parking Control Co., Inc. be accepted; and
WHEREAS, the funds to be used for this product have been included in the 2020 adopted budget; and
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council of the City of West Allis that the proposal dated August 14, 2019 submitted by Traffic & Parking Control Co., Inc. for furnishing traffic signal maintenance and inventory services for the City of West Allis for an amount not to exceed $23,700 be and is hereby accepted. Funding for this purchase has been budgeted and is available in the 2020 Capital Project Fund, and the services will be charged to Account Number 350-6008-531.30-02.
BE IT FURTHER RESOLVED that the City Engineer be and is hereby authorized to enter into a Professional Services Contract with Traffic & Parking Control Co., Inc.
BE IT FURTHER RESOLVED that the City Engineer be and is hereby authorized to make such substantive changes, modifications, additions and deletions to and from the various provisions of the proposal from Traffic & Parking Control Co., Inc. as may be necessary and proper to correct inconsistencies, eliminate ambiguity and otherwise clarify and supplement said provisions to preserve and maintain the general intent thereof and to protect the interests of the City, including but not limited to, any and all changes necessary to preserve the intent of the Common Council of the City of West Allis.